Member Assembler FAQ No. 1: How do I collect balances from a subscriber that owes me money?

Sep 16, 2011
Posted by: shannon

Does one of your customers have a remaining balance that you'd like to remind them about (and receive?!) It's easy to send payment requests through Member Assembler. Here's how:

1. Head to Member Assembler in your Control Panel and click on Accounting / Payment Request.

2. Click on Add New Payment Request in the yellow bar.


3. Walk through the questions.
- What Type of Payment Request is this? Is this a set amount? (do you need a customer to pay set amount such as $100?) or is this a percentage? (would you like your customer to pay a percentage of their remaining balance such as 50%). If you want them to pay all of their remaining balance, use 100%.
- User Must Have Type: Did you want this payment request to go out to everyone? (No Member Type Narrowing); or just to your ½ shares? The pull down menu will populate all the member types you offer.
- Payment Request Email Subject: Enter in the subject title for the email (For example: Remaining Balance info for your CSA
Now it's time to draft what the email will say. You’ll see some crazy looking variables (like this: %%primary-member-name%%) Don't delete these. These will populate for each of your members.
For this example, your member's name will be populated between the %%)) There a number of different variables you can add:
%%primary-member-name%% - The name of the primary user in the membership.
%%payment-request-amount%% - The amount of the payment request.
%%current-balance%% - The balance of the membership before any payment has been made.
%%cc-payment-url%% - A unique link to your website for the member to pay online with Paypal or Member Assembler payments (Authorize.net). Remember to delete this variable if you are not using credit card processing.
%%member-id%% - The unique number that identifies a particular member.

When you're asking for a request for payment, you could enter this into the body of your email:
%%primary-member-name%%, We are requesting a payment of %%payment-request-amount%%. Your current balance is %%current-balance%%. Click the following link to pay online with your credit card: %%cc-payment-url%%
Sincerely,

Your Farm Name here.

4. Click on Save and Select Users


This next screen, you'll get to see a preview of what your message is going to look like. If you see anything you'd like to change, click on "edit this payment request" in the yellow box. The final step is to select the members that should receive the payment request. This list should be populated from your “User Must Have Type:” section, from the previous screen. Simply click on the box to 'check' it, next to any of the names you'd like the email to go to.

Click on Send Email to send the email.

Still need help? We're happy to answer questions. Give us a call at 412.567.3864 or email us at support@smallfarmcentral.com.

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